Clubs & Societies Administration

Charter | OSCA Clubs and Societies

OSCA has established five guiding principles providing a framework for OSCA clubs and societies.

Download the Charter here:

Charter for OSCA Clubs and Societies OCT 2023

School Facilities Booking Form.

Click on the following link to download the booking form for use of School facilities, catering request form and catering menu selector:

School Facilities – Booking Request Form

Catering Request Form

Chartwells Function Selector 2023

For catered events, please note the following embargo periods:

14 Days prior to your event:

• Complete and submit the Catering Request Form for all dinners and large events.

7 Days prior to your event:

• Advise special dietary requirements

72 Hours prior to your event:

• Advise final catering numbers.  Your event will be invoiced for this number.
• Confirm the set up and access for the event.  No changes can be made after this time.
• Minimum time required to submit a Catering Request Form (excluding dinners and large events).

48 Hours prior to your event / meeting:

• Bookings and event changes cannot be made after this time.

OSCA Clubs and Societies Sponsorship

OSCA welcomes sponsorship funding applications from our Clubs and Societies.  Funding is available for strategic investments to support membership growth, build core capabilities and to enhance a club or society’s resilience.  Single or multi year proposals will be considered as well as 50/50 investments.

Sponsorship funding is not available to cover operational running costs.

OSCA Clubs & Societies – Sponsorship Application Form JUN 2022

Insurance Information – OSCA Clubs and Societies.

Click on the following link to download insurance information:

Insurance – affiliated clubs FAQ – 2020

Emergency Procedures – Out of Hours Bookings:

Event Emergency Procedure – New Format

Committee Contact Update Form

Click on the following link to download and update your committee contacts:

Committee Contact Form

2022 Clans Meeting Information

The 2022 meeting of OSCA’s Clubs and Societies was held in the Fraser Smith Theatre on Wednesday 22 June at 7.30pm.

Click on the link below for the presentation:

Gathering of Clans Meeting 22 JUN 2022